.8 The Fax-Jobs (serial fax and time delayed fax)

Electronic mail has got advantages over traditional post mail. Unfortunately Telecom tries to use the advantage by charging high telephone costs. It is therefore sensible to try to send fax at "moonshine tarif". To avoid having to sit at your computer during unsocial hours we have provided this nice little function for you. The job function makes time delayed faxing possible. Here some tips about this function:

You can only define 3 fax-jobs in the standard version of CoMa. It does not matter if you want to send the same document to all 3 addressees (serial Jobs) or if everyone receives a different fax (fax-job). CoMa Professional has no limitations in the number of jobs anymore.

CoMa creates for every addressee a job-folder which contains the pages to be transmitted and the file Sendinfo.txt.

We further differentiate between:

* serial jobs, all receive the same fax

* Fax-jobs, different documents to different fax numbers

1. Serial-Jobs

Create  serial jobs in keywords:

*Load page(s) in preview-windows 

*Open the number list with F12, mark fax number(s) 

* activate the function "serial jobs" in the menue-bar of the numberlist

*edit dialogue box, exit with "OK".

And now in detail:

First load the page(s) to be sent. Then select the receivers in the number administration with a click. Selection is easier if you use the group function by filtering for one group and then call up the function "Select All".

Now call the function "serial jobs" from the menue-bar of the activated number window.

Enter the time and the date at which the serial fax should be transmitted.

You can reduce the resolution with the button "100 dpi" and save more money. The field "max. repeats" sets the number of dial tries. If the connection is engaged 10 tries would be made in the illustration.

The line Remark is for entering a remark which can be read in the window of the fax jobs. You increase the overview in your job list this way.

The comments line of the main dialogue box shows you the number of time delayed jobs still to be done when the job function is activated.

add pages in Outgoing-Folder

You can add the pages in the special Outgoing-folder to your fax job. You can use PICT-files here as well without a conversion into a fax-file!

2. Fax-Jobs (diff. faxes to various No.)

Very often you face the problem to send different faxes (if possible time delayed) to different people. For this we created the fax-jobs.

to create a personalised fax-job in key words:

*mark the faxnumber in the numberlist with a double click

*load the page(s) in the preview window

*select the command "Make job" in the menue-bar of the fax-window

*edit in dialogue box "Edit Job" and exit with "OK"

en detail

When you have selected a fax number and organised the fax pages (loaded them into the relevant preview-window) create a job with the command "Make Job" from the pull-down-menu "Fax-Image".

You will see the known dialogue box for entering the times again.

Network ability

The job administration is network capable. It does not matter which kind of net, Mid in Atari or Appletalk in Mac, CoMa is installed in the server and a Fax-Job will be overplayed in the provided OUTGOING folder. CoMa checks the set time in the field "scan jobs all xx seconds" in preferences "General" this folder and sends the faxes at the due time.

Exit the dialogue box with "OK" and CoMa saves the fax page(s) of these jobs in their own folder which carries the name of the addressee. The file name receives an extension which starts with f and is numbered from 00 to 99! CoMa adds a text file to this folder as well which contains all necessary data for this job. This text file has to carry the name Sendinfo.txt otherwise CoMa cannot evaluate it.

Sendinfo.txt

Here is an example how the file looks like

NAME:Hartmann<Siegfried 
NUMBER:030/62 70 94 59 
DATE:04.07.95 
CLOCK:09:23 
REPEAT:10 
DPI:200

This file can be created with a text editor as well as you can recognise in the structure of this ASCII-text. You have to create a folder with the matching name in the OUTGOING-folder of CoMa in this case. The fax page to be sent belongs in there and the small text with the information who, where , when and how often! If you leave out REPEAT CoMa will use the number of dial tries set in preferences "General".  If you leave out the information about the date and the time CoMa will start transmission immediately. This would mean for the network procedure that your Sendinfo.txt for a fax-job transmitted at once consists of only 2 lines. The fax pages have to have a number in the first two digits to show the order in which the pages will leave.. The name of the file is "XX_CoMa_Faxjob".

For CoMa to be able to proceed the jobs at the given time the computer has to be switched on and the button "send Jobs" in the main dialogue box has to be active! Only if the jobfunction is switched on will CoMa check the folder OUTGOING for jobs to be done.

CoMa will indicate the number of  still to be finished jobs in the comment line when the job-function is switched on.

The administration of Jobs

The main dialogue box has got a button for the list of jobs next to the button for the list of incoming calls. This windows opens as well if you press key F11.

All jobs which CoMa finds in the folder OUTGOING are entered here.

You will be able to see at once which fax jobs are still to be done and which have been sent already.

Above the entries you find the meanings of the rubrics.

If you want to check that a job has got the right document you can see the page(s) with a double click on the entry. CoMa will open the relevant number of fax windows.

Tries

The first number indicates how many times CoMa tried to transmit. The second number gives the amound of set dial repeats. Jobs who have been completed successfully carry instead of the numbers the entry "Ready".

The menue-bar of the window "Jobs"

Every time you opened and activated the job list the entry "Jobs" of the pull-down-menu in the menu panel will be made available. You find the various commands to process the job-list in here.

Edit Entry (TAB)

After you have marked an entry in the list the command opens the already known dialogue box to make changes in the send parameters. Here you can still change the time, correct a remark line or increase/reduce the send resolution.

Show all

You can activate all entries by the command "Show all". The command "Delete" from the pull-down menu "Edit" deletes all marked entries in the list and the associated OUTGOING folder after a safety prompt.

Reset counter

The command "Reset" resets the count for the unsuccessful dial tries.

Enable, Disable

With the commands "Enable" and "Disable" you can quickly switch on/off the marked entries for the dispatch.

If you want to release this entry for fax dispatch again (execute  "enable") CoMa will enter the actual date and time. If transmission is not supposed to be immediate you will have to set the transmission time again with the command "Edit Entry".

Delete

This command deletes all marked entries from the list. The stored Job-folders with contents will be taken of the hard disk as well.